Hospitalist scheduling for internal medicine groups
Build the month for your rounding teams, swing admitter and nocturnists, with APPs on the same schedule. Saving checks every assignment for role, overlapping shifts, minimum rest and approved time off.
Harbor Hospital Medicine
Sample department, minimum rest 10 hours
Week of Oct 12
Swipe the board sideways to see the whole week.
| Shift | Mon12 | Tue13 | Wed14 | Thu15 | Fri16 | Sat17 | Sun18 |
|---|---|---|---|---|---|---|---|
| Team A rounder07:00 to 19:00 | Walsh | Walsh | Walsh | Walsh | Walsh | Walsh | Walsh |
| Team B rounder07:00 to 19:00 | Osei | Osei | Osei | Osei | Osei | Osei | Osei |
| Team C rounder07:00 to 19:00 | Mendez | Mendez | Mendez | Mendez | Mendez | Mendez | Mendez |
| APP rounder07:00 to 19:00 | Ross | Ross | Ross | Ross | Ross | Ross | Ross |
| Swing admitter11:00 to 23:00 | Hill | Hill | Hill | Hill | Hill | Hill | Hill |
| Nocturnist19:00 to 07:00 +1 | Grant | Grant | Grant | Grant | Grant | Grant | Grant |
- Day
- Night
- APP
- Sample names. +1 means the shift ends the next morning.
The shifts in the internal medicine template
Three rounding teams, an APP rounder, a swing admitter and a nocturnist. In the sample unit, each works 7 days on and 7 off.
- Three rounding teams and an APP work 07:00 to 19:00.
- A swing admitter works 11:00 to 23:00, and a nocturnist covers the night.
- Everyone works 7 days on, then 7 off, Monday to Sunday, so a team keeps one physician all week.
| Shift | Group | Hours | Who works it |
|---|---|---|---|
| Team A rounder | Physician | 07:00 to 19:0012 hours | Same person all week |
| Team B rounder | Physician | 07:00 to 19:0012 hours | Same person all week |
| Team C rounder | Physician | 07:00 to 19:0012 hours | Same person all week |
| APP rounder | APP | 07:00 to 19:0012 hours | Same person all week |
| Swing admitter | Physician | 11:00 to 23:0012 hours | Same person all week |
| Nocturnist | Physician | 19:00 to 07:0012 hours | Same person all week |
Set it up in Capillary
- 1
Create the department
Name it, then set its time zone and minimum rest. When clocks spring forward, back-to-back 12-hour shifts leave 11 hours of rest, so a 12-hour minimum blocks that save.
- 2
Add the template
In Build schedule, pick Internal medicine under Start from a department template. It fills an empty month with these 6 shifts a day, ready to assign.
- 3
Add your group
Add physicians and APPs one at a time, or import them from a CSV file.
- 4
Assign the blocks
Give each team's shifts to one physician for the week. Saving stops at any overlap or short rest and names the shift.
- 5
Publish
Everyone sees the published month, and each person can add their shifts to a phone calendar.
Every save is checked
Saving stops at the first assignment that breaks a rule and names the shift and the rule. Capillary checks role, overlapping shifts, the department’s minimum rest, approved time off and each person’s published shifts at their other sites in Capillary.
Example messages
- Team A rounder: less than 10 hours of rest from Nocturnist on Oct 11.
- APP rounder: clinician does not match the required role.
What it does not do yet
- Capillary does not build the month for you. You choose who works each shift, and Capillary checks each choice.
- It does not track census or patient caps for each team.
What the scheduler does
The same features serve every department. Each has a short guide with a worked example.
- Every staff groupPhysicians, APPs, nurses, veterinarians, vet techs and therapists, with a filter for each.
- Rule checksRole, overlap, rest and time off, checked on every save.
- Drafts and publishingA private draft until you publish, with who published and when.
- Requests and time offDay requests and time off, sent before your due date.
- Shift preferencesFewest, ideal and most shifts, and how you rate each shift.
- TradesSwaps and giveaways, checked before anyone agrees.
- Sick callsAn open shift offered to the group, then backup.
- Two or more sitesOne account and one calendar link for every site.
- Roster CSVImport a roster from a spreadsheet and export the month.
- Hours trackerHours, nights and short rests from any calendar link.
- Shift analyticsYour hardest shifts, with the rest before each one.
- Free swap finderSwaps that work for both people, from your group's calendar.
Start your schedule
Create an account, add the internal medicine template and publish your first month. No credit card or patient data is needed.