Hospital staff scheduling software
Schedule a department's physicians, APPs and nurses. Build my month fills the open shifts, and Capillary won't let you save a shift that double-books someone, cuts into rest or lands on time off.
Emergency department
- Physicians start at 07:00, 15:00 and 23:00, for 8 hours each.
- An APP runs fast track from 10:00 to 20:00.
- Two nurses work each 12-hour day and night.
Harbor Emergency Department
Sample department, minimum rest 12 hours
Week of Nov 2
Swipe the board sideways to see the whole week.
| Shift | Mon2 | Tue3 | Wed4 | Thu5 | Fri6 | Sat7 | Sun8 |
|---|---|---|---|---|---|---|---|
| Day shift07:00 to 15:00 | Chen | Ruiz | Rivera | Shah | Kim | Lee | Bell |
| Nurse day 107:00 to 19:00 | Novak | Silva | Liu | Moreno | Okafor | Adams | Mensah |
| Nurse day 207:00 to 19:00 | Adams | Mensah | Haddad | Petrov | Torres | Novak | Silva |
| Fast track10:00 to 20:00 | Park | Nguyen | Fox | Park | Nguyen | Fox | Park |
| Evening shift15:00 to 23:00 | Shah | Kim | Lee | Bell | Morgan | Chen | Ruiz |
| Nurse night 119:00 to 07:00 +1 | Moreno | Torres | Novak | Silva | Haddad | Petrov | Okafor |
| Nurse night 219:00 to 07:00 +1 | Petrov | Okafor | Adams | Mensah | Liu | Moreno | Torres |
| Night shift23:00 to 07:00 +1 | Bell | Morgan | Chen | Ruiz | Rivera | Shah | Kim |
- Day
- Evening
- Night
- APP
- Nurse
- Sample names. +1 means the shift ends the next morning.
What do you need?
- Physician schedulingFill the month and even out nights, weekends and holidays.
- Nurse schedulingBuild your unit's month, collect requests and publish it.
- On-call schedulingSplit call nights evenly and keep call and regular shifts on one schedule.
- Residency schedulingCheck a whole program against the ACGME duty-hour rules. Free for your first academic year.
- Shift swaps and sick callsSwap shifts and find cover for a sick call.
- Rest and fatigueSee your hours, nights and short turnarounds, free.
What a department gets
Next month's shifts filled
Build my month fills open shifts by role, rest, time off and each person's limits, then evens out the hard ones.
How Build my month worksMistakes caught as you build
A shift that breaks a rule won't save, and the message names the shift and the rule.
What gets checked when you saveA private draft until you publish
Only your schedulers see the draft. Clinicians see the last published version until you publish again.
How publishing worksTrades checked before anyone agrees
Clinicians swap or give away shifts themselves. Capillary rules out anything that double-books them or cuts into rest.
How trades workCover for a sick call
Capillary lists who can cover, with backup at the top, and the scheduler picks.
How sick calls workTwo departments, one calendar
Work in two departments on one account, with double-booking and rest checked across both.
How shared staff work
Hospital departments
Free tools
- Make a schedule templatePick a common hospital shift pattern, a first day and how many weeks. See who works each shift, with hours, nights and weekends, and a spreadsheet to download.
- Plan coverage by hourEnter your shifts and how many people you need each hour. See how many are on shift hour by hour, the hours you're short and the clinician-hours.
- Check your shift schedulePaste your work calendar link or add an .ics file. See hours a week, night shifts, quick returns and a risk score for each shift. No account needed.
Guides
Set up
Build and publish
Common questions
- Can one department start on its own?
- Yes. A department can create an account and run its schedule without the rest of the hospital. The first 3 months are free, with no setup fee.
- Does the schedule hold patient data?
- No. The schedule holds staff names, email addresses and roles. It does not ask for patient information.
- Who can be on the schedule?
- Physicians, APPs and RNs, each in their own staff group. CRNAs, LPNs, surgical techs, medical assistants and front desk staff are not on the schedule.
- Can we bring in the schedule we use now?
- Yes. Next month's draft reads your group's calendar link or file and fills the coming month from your usual week. A roster imports from a CSV file.
- Does it connect to payroll?
- No. A published month exports as a CSV file with one row per shift.
Other settings
Start with one department
Create an account, pick your department's template and publish your first month.
First 3 months free, then $5 per scheduled clinician per month.