Physician scheduling software
Press Build my month and it fills your physicians' and APPs' open shifts, then evens out nights, weekends and holidays. Capillary won't let you save a shift that double-books someone or cuts into rest.
Harbor Emergency Department
Sample department
Week of Nov 2
Swipe the board sideways to see the whole week.
| Shift | Mon2 | Tue3 | Wed4 | Thu5 | Fri6 | Sat7 | Sun8 |
|---|---|---|---|---|---|---|---|
| Day shift07:00 to 15:00 | Chen | Ruiz | Rivera | Shah | Kim | Lee | Bell |
| Nurse day 107:00 to 19:00 | Novak | Silva | Liu | Moreno | Okafor | Adams | Mensah |
| Nurse day 207:00 to 19:00 | Adams | Mensah | Haddad | Petrov | Torres | Novak | Silva |
| Fast track10:00 to 20:00 | Park | Nguyen | Fox | Park | Nguyen | Fox | Park |
| Evening shift15:00 to 23:00 | Shah | Kim | Lee | Bell | Morgan | Chen | Ruiz |
| Nurse night 119:00 to 07:00 +1 | Moreno | Torres | Novak | Silva | Haddad | Petrov | Okafor |
| Nurse night 219:00 to 07:00 +1 | Petrov | Okafor | Adams | Mensah | Liu | Moreno | Torres |
| Night shift23:00 to 07:00 +1 | Bell | Morgan | Chen | Ruiz | Rivera | Shah | Kim |
- Day
- Evening
- Night
- APP
- Nurse
- Sample names. +1 means the shift ends the next morning.
What a physician group gets
Start from the calendar you use now
Bring in your group's schedule from a calendar link or file. Next month's draft works out your usual week and fills the coming month.
How the draft worksSee who got the hard shifts
After a build, the results show how hours, nights and weekend shifts spread across the group.
How Build my month worksEach person's limits
Each physician can set a max for shifts a week, days in a row and nights in a row. Build my month stays inside them, and a scheduler can still go past them by hand.
How preferences workRequests before a due date
Physicians mark days off and days they want to work. Build my month grants as many as it can.
How requests workAPPs on the same schedule
A shift marked APP takes a PA or an NP, with the same rest and double-booking checks.
How APP shifts workShifts at a second hospital
If your other hospital also uses Capillary, its published shifts count for double-booking and rest.
How two sites work
Departments with a template
Free tools
- Plan coverage by hourEnter your shifts and how many people you need each hour. See how many are on shift hour by hour, the hours you're short and the clinician-hours.
- Make a schedule templatePick a common hospital shift pattern, a first day and how many weeks. See who works each shift, with hours, nights and weekends, and a spreadsheet to download.
- See your schedules from two or three jobs togetherWorking locums or moonlighting? Add each job's calendar, or a shift you're offered, to see clashes, short rest between jobs and your total hours.
Guides
Build the schedule
Shift patterns
- ED shift patterns: day, evening, night and overlap
- Emergency physician shift length: 8, 10 or 12 hours
- Swing shift and mid shift
- Forward rotating shift schedules: day, then evening, then night
- 7 on 7 off: the hospitalist block schedule
- What a nocturnist is, and how many a group needs
- What ACEP's shift work policy statement recommends
Common questions
- Does it handle 7 on, 7 off blocks?
- You assign the blocks by hand, and Build my month fills around them.
- Which departments have a template?
- Emergency medicine, internal medicine, surgery and the ICU. You can change a template's shifts to match yours.
- Do we need a full-time scheduler?
- No. One part-time scheduler can collect requests, build the month and publish it.
- Can physicians see the draft?
- No. Only schedulers see it. Physicians see the last published version until you publish again.
See also
- Nurse schedulingBuild your unit's month, collect requests and publish it.
- On-call schedulingSplit call nights evenly and keep call and regular shifts on one schedule.
- Residency schedulingCheck a whole program against the ACGME duty-hour rules. Free for your first academic year.
- Shift swaps and sick callsSwap shifts and find cover for a sick call.
- Rest and fatigueSee your hours, nights and short turnarounds, free.
Build your next month
Create an account, add your group's shifts and press Build my month.
First 3 months free, then $5 per scheduled clinician per month.