Plan coverage by hour

Enter your shifts and how many people you need at each hour. The planner shows how many are on, hour by hour, where you're short, and the clinician-hours: the hours each person is on shift, added up.

Fills in a sample unit's usual shifts and the people it needs at each hour. Change anything below.

Shifts (4)
  1. Shift 1: Day shift (physician)
  2. Shift 2: Fast track (APP)
  3. Shift 3: Evening shift (physician)
  4. Shift 4: Night shift (physician)

An end time at or before the start means the shift ends the next day.

People needed on shift

Up to 4 time ranges. Where two overlap, the larger number counts. For hours you're closed, set 0.

Clinician-hours on Monday
34 h
Clinician-hours a week
238 h
Clinician-hours short on Monday
2 h
  • Most on shift: 2 people, 10:00 to 20:00.
  • Fewest on shift: 1 person, midnight to 10:00 and 20:00 to midnight.
  • Short from 20:00 to 22:00.
People on shift each hour, Monday
  • People on shift
  • Short: the number above is how many more are needed
  • People needed
Hour by hour, as a table
People on shift and needed each hour, Monday
HourOn shiftNeededShort
midnight to 01:00110
01:00 to 02:00110
02:00 to 03:00110
03:00 to 04:00110
04:00 to 05:00110
05:00 to 06:00110
06:00 to 07:00110
07:00 to 08:00110
08:00 to 09:00110
09:00 to 10:00110
10:00 to 11:00220
11:00 to 12:00220
12:00 to 13:00220
13:00 to 14:00220
14:00 to 15:00220
15:00 to 16:00220
16:00 to 17:00220
17:00 to 18:00220
18:00 to 19:00220
19:00 to 20:00220
20:00 to 21:00121
21:00 to 22:00121
22:00 to 23:00110
23:00 to midnight110

Each day runs midnight to midnight. A shift that runs past midnight counts on the next day's early hours, so Monday's first hours show the night shift that started the day before. A shift that starts at 10:30 covers half of the 10:00 hour. Clinician-hours add up the hours each person is on shift.

A spreadsheet with every hour of the week: people on shift, people needed and how many short.

How it counts

  • Each shift counts toward every hour from its start to its end, including the hours after midnight. Breaks aren't taken out.
  • Everyone on a shift counts the same, whatever their role.

The planner runs in your browser. Nothing you type is sent anywhere or saved, so closing the page clears it.

Common questions

What are clinician-hours?
The hours each person is on shift, added up for the day. Two people on 12-hour shifts are 24 clinician-hours.
Can I set different needs for different days?
Not yet. One set of needs covers all seven days of the week.
How do I mark the hours we're closed?
Set the people needed to 0 for those hours, as the urgent care sample does from 20:00 to 08:00.
Can I use the result elsewhere?
Download the CSV. Excel and Google Sheets open it.

Run your schedule in Capillary

In Capillary, you build each month's schedule from shifts like these, and when someone calls out, it shows who can cover.

See Capillary's demo or see pricing.

Share this planner

Copy or send the link from your phone or email. It opens an empty planner; to share your plan, send the CSV.

Share with your colleagues

Your phone or email app sends it, from you. Capillary doesn't send anything.

https://capillaryhealth.com/tools?s=

The code at the end only counts visits from shared links. It is random and not tied to you or your calendar.

Text itEmail it

The person who opens the link sees the tool, not your numbers.

Other planners